Page 10 - ERASMUS

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ERASMUS SERVICES IN CONFERENCES & EVENTS MANAGEMENT
Project management
1 Event planning
• Mapping of event needs
• Development of project timetable and action plan
• Appointment of project team
• Meetings with Organizing Committee
• Reporting (during the preparation period and post-event) • Event budget drafting, updating and management
• Back up planning for unforeseen situations / contingencies
Venue Management
• Selection
• Negotiation
• Contracting
• Site inspection for analysis and mapping of needs in terms of:
3 Suppliers management
2
Suppliers include indicatively: audio-visual company, constructions for venue set
up, signage production, print production, photographic & video coverage, livestreaming & webcasting coverage, professional security services, procurement of materials such as delegate folders, notepads, accessories etc. Services offered:
• Selection
• Negotiation
• Contracting • Evaluation
• Coordination
Financial management
• Contracts
• Payments and invoicing
• Book-keeping and accounting for the event • Cash-flow management
- Equipment - Signage
- Security
- Decoration - Furniture
- Power infrastructure - Internet & networks
infrastructure
- First aid – medical
assistance facilities
4
• Allocation of meeting areas according to program