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ERASMUS SERVICES IN CONFERENCES & EVENTS MANAGEMENT
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12 VIP services 13 • Close cooperation with client’s / organizer’s
Transportation and local transfers management
Protocol Department
• Mapping of event-specific VIP needs and VIP guest list
• Airport VIP lounge operation
• Private plane arrangements
• VIP transportation services (limo)
• VIP protocol arrangements:
- Welcoming and greeting VIPs
- Accompanying VIPs
- Order of entrance in meeting rooms
- Seating arrangements
- Order of addressing VIPs in speeches
- Food planning according to dietary
requirements
- Presenting gifts or memorabilia
- Flag arrangements
- Translation / interpretation services
• VIP protocol communication to all involved parties for compliance assurance throughout the event
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In-house air-tickets issuance division Organization of local transfers by:
- Buses
- Private cars - Rent cars
- Mini vans
- Limos
- Rent cars with chauffer
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Banquet Services
• Food and beverage arrangements
• Selection, negotiation and contracting of caterer
• Menu planning in close cooperation with the client
• Taking care of dietary needs, requirements and preferences
• Catering area set up and configuration
• Social responsibility arrangements for leftover food
Development and execution of detailed transfers plan for organized transfers including emergency plan for unforeseen situations
Continuous monitoring and coordination of local transportation services